The easiest way to explain Electronic Document Storage (EDS) is that it allows an organization the ability to easily and efficiently store and track large quantities of information handled each day. These crucial documents may include emails, faxes, forms, invoices, and a host of other documents. As an organization collects more and more information, the ability to access specific documents rapidly and effortlessly becomes increasingly more complex. With an EDS, you now have access to the information you need -- when you need it.

There are many reasons that organizations need to more efficiently manage documents. For example, mismanagement and reduced productivity can result if important information is not accessible to all who need it. Organizations can find themselves in disarray and even legal problems if information is lost or misplaced. Here are some benefits of an EDS system:

• Access to documents is shared among departments.
• Privacy features allow you to control who has access to information.
• Speed of retrieval gives you on-demand access to client and supplier records.
• Retention of records assists in regulatory compliance.
• Workflow improves through automatic document tracking.